Blush+Bloom Partial Wedding Planning

planning help is here! 

Our Partial Planning Services work best for couples who have already started wedding planning, but are now starting to feel overwhelmed tying up all the loose ends and managing all the final event logistics.

We’ll start with an in-depth consultation to organize the plans you have thus far, and guidance on bringing the remaining special touches to life.

Together we will work to create a ‘to do list’ as well as keep you on track checking those tasks off your list. We are also there to stay regularly in touch, referee between key players, and make sure you have a stress free journey leading all the way up to your big day!

Plus, you also receive all the month of planning perks including timeline creation, pre-planning meetings, and 12 hours of Day-of Service.

Our Partial Planning Services ensure that you get to enjoy more of the planning process as well as enjoy all the special moments on the wedding day. . .truly a win-win for all!

 
 

off to a great start!

We’ll begin by scheduling a one hour discovery meeting with you and any key decision makers that you wish to be present.

This is our time to get to know you, learn about your vision, and assess where you are in the planning process. We’ll also go over your existing details and determine what our next steps will be.

We’ll also want to discover what look and feel you want on your wedding day along with what your most important priorities are. This helps us allocate what remains of your budget to the decor and experiences that are the most important to you.

Transparency in pricing

Partial Wedding Planning starts at $4950 and up.

You’re probably asking yourself, what would make it go up?

Every wedding is vastly different from guest counts, locations, and cultural traditions to the number of events you’re planning around the actual wedding day like engagement parties and rehearsal dinners. These often require extra planning hours and staffing needs.

For example, often South Asian weddings also need assistance with planning their Sangeet, Mehendi, Baraat, and Day-after brunch. These additional events require more meeting, staffing, and planning hours.

After our initial consultation, we’ll be able to let you know if your wedding plans require a detailed proposal.

CORRESPONDENCE & ORGANIZATION

  • Open communication with you throughout this entire planning process is important. Through email, we can arrange phone conversations as needed with your Lead & Assistant Planner. This occurs within our 10-5pm business hours Tuesday-Friday, unless otherwise scheduled.

  • Provide month-to-month action lists focused on the most important tasks necessary to streamline the planning process. These tasks are scheduled around the production and lead times required by other designers or vendors we have sourced for your event.

DESIGN PLANS

  • Assistance with décor shopping including sourcing specialty items. We are here to help find what you want!

  • Design meeting onsite at your rental company to plan your tablescapes and floor plans.

  • Manage and source specialty rental orders like lounge groupings, dance floor wraps, swags/backdrops, or lighting, etc.

VENDOR RECOMMENDATIONS & MEETINGS

  • You have your choice of creative partners from our vast local and national networks, carefully recommended to fit your budget and style. We will also review the vendors that you already have booked ensuring who you have already selected will truly meet your needs.

  • Schedule and attend vital vendor meetings (catering, rentals, floral, venue), meetings during the planning process, and final meetings leading up to the wedding day.

  • We help mange vendor orders, organize contracts and payments. We also keep track of all contracts and send payment reminders for you.

VENDOR COMMUNICATION

  • Management of your creative team to ensure that everyone is unified in your vision. This includes the strategic assembly of the various puzzle pieces of your day vendor schedules, floor plans, timelines, setup and tear down plans, etc.

GUEST MANAGEMENT

  • Arrange hotel accommodations for guests & manage numbers with hotel contact

  • Transportation Coordination - recommend transportation companies and coordinate for the day-of services. Once you reserve transportation, we will then be the point of contact for the drivers the day-of to manage your schedule.

    Note: RSVP Management can be added on as an additional service to Partial Planning - We will work within your wedding website to track RSVP's with client

POWER HOUR MEETINGS

Four one hour strategy meetings are scheduled to keep everything on track to review important details and remaining planning needs:

  • 6 Month Meeting - usually at your venue to solidify floor plan with your final guest count and finalize all details

  • 3 Month Meeting - organize vendor details & decor

  • 1 Month Meeting - final venue, decor & vendor meeting

  • Final Details Meeting - One week before wedding

FINAL WEDDING PREPARATIONS

  • Creation of a detailed wedding day timeline. We also include in the timeline any special photo requests like first looks, detail photos, room reveal/reception room images, or sunset/night photos.

  • Assist with seating arrangements and layout, recommendations on creation of seating chart & place cards

  • Confirmation with vendors two weeks prior to wedding, confirm arrival times, delivery schedules, setup and teardown plans

  • Provide vendors with itinerary, floor plan, and any final planning details for the weekend

  • Rehearsal guidance and supervision for ceremony (1 hour)

THE WEDDING DAY!

  • Up to 12 hours onsite with your Lead Planner and Assistant Planner. If additional Blush+Bloom team members are needed, we will provide the additional staffing needs (additional fees may apply).

  • Ceremony Decor - coordinate with florist/rental company on decor location and design for setup, place unity items (candles, sand, ropes, etc.)

  • Reception Decor - oversee all non-ceremony décor set up including welcome displays, cocktail hour, and reception decor. This includes placing escort/place cards, menus and table numbers.

  • Continuously checking in with Bride & Groom maintaining the schedule throughout the day with all vendors

  • Pin Boutonniere's and hand out corsages and bouquets

  • Line up and cue ceremony processional

  • Manage signing of marriage license with officiant and return to client in a safe place

  • Coordinate and cue photographers & musicians for ceremony

  • Greet and direct guests to seating for reception - stand by seating chart or in reception space to help guide guests to tables

  • Coordinate with DJ/Band, photo/video for bridal party introductions and all formal events throughout the evening. Ensure all vendors are ready for each event throughout the evening.

  • Blush+Bloom is the point of contact should anything arise on the wedding day - we will always take care of any "pop-up" issues to the best of our ability so the client is not bothered throughout the evening.

  • Distribute final payments and gratuities to vendors

  • Assistance loading gifts and clients' personal decor into vehicles

  • Tear down/clean up - we will work with your vendor teams to pack up your personal decor and coordinate vendor pickups

  • Final walk through of venue to ensure no belongings are left behind

 
 
 

Are there any services that you do not provide?

Yes, while we diligently work to design, organize, plan, and oversee all the aspects of your wedding, we are not installers or laborers. We do not set up tables, chairs, move large installations like wedding arches. However, we can add this labor onto your total should the vendors you booked not provide these services.

This is another reason why booking our preferred full-service vendors is so important. We intimately know what labor they provide for set up and teardown, and how all of this fits seamlessly into our timelines, floor plans, and labor schedule.

Here are the specifics:

  • We are not responsible for setting up your arbors, decorating your arbor, or removal of arbors/floral.

  • ALL floral MUST be placed by your florist, including ceiling installations, arbors, or other large installation. 

  • Your ceremony chairs MUST be set up and removed by your rental company or venue. If they are not, you will be invoiced $3 per chair.

  • Any decor items that you provide need to be unpackaged, price tags removed, batteries placed inside, and be ready to set out. Depending upon what these items are, our team can place a few of these items or your other vendor teams will be given instruction if they’re larger items.

  • We do not pickup, place, set, or pack up at the end of the night any decor/rentals by Partydreams Ltd. If you do book their rentals and do not have a full plan for delivery, setup, teardown and return, you will be invoiced an additional $1,500.

  • Your catering/bartending teams are responsible for all bussing of tables and trash removal.

  • The Blush & Bloom team will not climb on ladders to hang decor for safety purposes.

 
 
 

Images by Molly Ann Photography